How to Create a PO (Purchase Order) for Amazon Ungating / Online Selling / eCommerce

Posted by Big Brand Wholesale.com on 15th Feb 2020

A Purchase Order (“PO”) is generated by the BUYER whereas an Invoice is generated by the SELLER. A PO is basically a way of saying “Hey! This is what I want to buy!” and an invoice is a sellers response, "Ok cool, I got the order and here's proof!". Here is a fantastic guide to walk you through every aspect of Purchase Order creation. Let's begin....

With other companies the Purchase Order process would be:

for you to create the PO
You submit it
they respond with a Pro Forma Invoice (Quote),
then negotiations begin,
An agreement is made
then the deal is solidified, then… OMG, so many steps!!!! Who has time for this in 2020? Like seriously???? Don't worry, we got you covered! But first....

SO, WHAT DOES A PURCHASE ORDER DO, EXACTLY?

A purchase order is the foundation for a contract to buy stuff. It includes:

your company logo
your business information
the company you're buying through (AKA "Vendor") information
what you are purchasing specifically
price
delivery info
payment terms

Big Brand Wholesale has found ways to simplify this process so you can order FAST whereas other companies still operate at a 1992-snails-pace! With Big Brand Wholesale you can decide which products you want to buy, create your PO then add your PO number directly to your invoice BEFORE you make the purchase? Pretty awesome, eh? TIP: If you want to purchase merchandise from our site, BigBrandWholesale, buy from our category called Wholesale Lots with UPCs so you can access the UPC to add the UPC to your Purchase order then add your PO Number to your Invoice from our company.

Ok so now lets discuss HOW TO MAKE THE ACTUAL PURCHASE ORDER

Option #1. Microsoft Word!!

Open a Microsoft Word document and click on the MS Office icon on the top left corner of the screen. From the drop down list that appears choose the option “new”. Under new, a list of template options will appear. Choose “Purchase Orders”.

Then set up the correct size:

Here’s a fantastic guide on WikiHow showing step-by-step Microsoft Word Purchase Order Creation: https://www.wikihow.com/Write-a-Purchase-Order

Option #2: Use a Free PO Generator. You can find these online by Google Searching “Free Purchase Order Generator”. Here’s a couple free options:

https://www.shopify.com/tools/purchase-order-template

https://po.procurify.com/

https://purchase-order-template.pdffiller.com/

Option #3: If you’re better with Excel, you can have at it. If you already use Excel or Google Sheets, just download this Purchase Order Template and customize it to create a purchase order form.

WHAT SHOULD MY PURCHASE ORDER LOOK LIKE?

Here's a fantastic example of what your finished product should look like: